Set up and Tear Down
Our additional setup and teardown services are perfect for couples who have a lot of DIY décor, need extra hands beyond what their venue or vendors provide, or simply want a stress-free wedding day without worrying about logistics.
Investment from: $1250
Small Personal Decor We Handle (Included in our Coordination Services)
Guest book and pens
Escort card display (if pre-arranged)
Table number and place cards
Ceremony Programs
Cake Knife and Server
Memorial table, photos, candles
Small reserved seating signs
Unity ceremony items (candles, sand, etc.
Favors (pre-packaged and ready to be set)
Toasting flutes
Card box and signage
Welcome sign and small easel set up
Not all venues or vendors handle full setup and breakdown, which can leave couples and their families scrambling on the big day. If you have DIY décor, rental items, or intricate details that need special attention, our team can step in to ensure everything is set up beautifully and packed away properly. Let us handle the details so you and your loved ones can simply enjoy the celebration!
Here are examples of tasks that should be handled by vendors, but we can assist with for an added charge:
Designing and assembling centerpieces, bouquets, and floral installations
Hanging floral arrangements, garlands, or greenery
Setting floral centerpieces on tables if they require assembly or adjustments
Collecting and packing up rental items at the end of the night
Setting tables with linens, dishes, glassware, and flatware
Folding napkins and placing menus
Clearing plates, glassware, and trash throughout the event
Pouring and refilling champagne or wine at tables
Placing linens on tables if not pre-set
Setting up and breaking down their own sound equipment
Managing microphones for speeches and music transitions
Hanging string lights or drapery (Lighting & Décor Vendors)
Taking trash to dumpsters (Venue or Catering Team)
Moving or rearranging heavy furniture or lounge setups (Rental Company)
Setting up and breaking down tables and chairs
Our role as wedding coordinators is to manage the flow of the day, not to replace vendors who specialize in setup and teardown. When we’re asked to take on tasks outside of coordination, it requires extra staff, time, and effort—this is why additional fees apply.
If you’re unsure who is responsible for a task, we’re happy to help clarify! If extra hands are needed, we can discuss adding setup or teardown services to your package for an additional fee.
FLORIST RESPONSIBILITIES
CATERER RESPONSIBILITIES
VENUE OR RENTAL COMPANY RESPONSIBILITES
DJ/ BAND RESPONSIBILITES
OTHER VENDOR RESPONSIBILITES
There was literally nothing she was unable to accomplish
for our wedding.
Maddi and JON
Set UP and TEAR DOWN
SEPTEMBER 27th, 2022